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Tool and Equipment Inventory with Maintenance Log, Excel

A trade shop loses more money to a tool nobody can find than to a tool that breaks. This file is one register for every tool and machine: where it is, who has it, and when it is next due for service, worked out for you.

Refund policy

Refunds within 30 days, for any reason. Reply to your receipt and the payment goes back in full. You keep the files; there is nothing to return.

$19

Request to buy

This is not a checkout. It opens an email to the shop, which replies with a payment link. No mail app? Write to hello@wedgepress.com.

What it looks like

Cover of Tool and Equipment Inventory with Maintenance Log, Excel
The Inventory sheet, one row per asset: an asset ID, a description, the category from Power tools through Plant to Safety equipment, where it is, who it is assigned to, a serial or model number, and the purchase date and cost.
The Summary sheet, counting assets by status, category and location, with the total value in service, the count overdue for service and the count below their reorder point.

What it does

What you get

  • An Excel workbook with four working sheets: Setup, Inventory, Maintenance Log and Summary.
  • An Inventory sheet with forty sample assets already filled in, so every formula is visible before you clear it.
  • A service due date, a days until due count and a service flag worked out from the last service date and an interval you set once and can override per asset.
  • A reorder flag for anything you stock in quantity, like blades, filters or consumables.
  • A Maintenance Log that ties every service and repair back to an asset id.
  • A Summary sheet with counts by status, category and location, the value of what is in service, and maintenance cost for the assets you choose to watch.
  • A Start Here guide with the numbered steps and the Google Sheets import.

Who it is for

  • A trade shop or small contractor that owns its own tools, plant and vehicles.
  • Anyone who has bought a replacement for a tool that was actually in a van the whole time.
  • A shop manager who wants one place to see what is overdue for service without checking each machine by hand.

What it is not

  • Not accounting software. It does not connect to your bank, your payroll or your accounting system.
  • Not a barcode or scanning system. Asset ids are typed in, the same way everything else here is.
  • No macros and no add ins. It is a plain workbook, which is why it opens in Google Sheets.
  • Not a maintenance contract or a warranty record. It is a plain, dated log of what service was done.

Refunds

Refunds within 30 days, for any reason. Reply to your receipt and the payment goes back in full. You keep the files; there is nothing to return.