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Construction Project Budget Tracker, Budget Against Actual, Excel

One project, one workbook. What you budgeted, what you actually spent, what changed along the way, and what is still owed.

Refund policy

Refunds within 30 days, for any reason. Reply to your receipt and the payment goes back in full. You keep the files; there is nothing to return.

$29

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What it looks like

Cover of Construction Project Budget Tracker, Budget Against Actual, Excel
The Dashboard, showing twelve cost categories side by side with original budget, approved changes, revised budget, actual to date and what is remaining, four of them already over and shown in red. Below the table the whole project block gives the contract value, the revised budget, the forecast at completion and the variance against it.
The Cash Flow sheet, twelve months down the page with cost invoiced and cost paid kept in separate columns, running totals of each, and the balance still owed at the end of every month.
The Costs sheet, a log of invoices with the date, the category, a cost code, the vendor, a description, an invoice number, the cost type and the amount, and a Paid column reading Yes or No with the unpaid rows picked out in red.

What it does

What you get

  • An Excel workbook with six working sheets: Setup, Budget, Costs, Change Orders, Dashboard and Cash Flow.
  • Twelve cost categories you rename once, which then drive every drop down and every total in the file.
  • A budget sheet with sixty line item rows, and a cost log with two hundred, so a whole house fits.
  • Change orders kept apart from the budget, split into approved, pending and rejected, so the number you sold is still there at the end of the job.
  • A dashboard that shows original budget, approved changes, revised budget, actual, remaining and percent used for every category, with an On track, Watch or Over budget flag on each.
  • A contingency allowance that shows how much of it the approved change orders have used up.
  • A twelve month cash flow showing cost invoiced against cost paid, and the balance still owed at each month end.
  • A split of actual cost by labor, material, subcontractor, equipment and other.
  • A sample new build already filled in, twenty budget lines and thirty three cost rows, so you can see every formula working before you clear it.
  • A Start Here guide with the numbered steps and the Google Sheets import.

Who it is for

  • A contractor running one larger project at a time.
  • An owner builder who is paying the invoices and wants to know where the money went.
  • A project manager who has to answer the question of what is left in a category, today.

What it is not

  • Not accounting software. It does not connect to your bank, your payroll or your accounting system.
  • Not estimating. This tracks a budget you already have. Pricing a job from the takeoff up is a different tool.
  • Not a multi job tool. It is built for one project at a time, on purpose, so the dashboard stays readable.
  • No macros and no add ins. It is a plain workbook, which is why it opens in Google Sheets.

Refunds

Refunds within 30 days, for any reason. Reply to your receipt and the payment goes back in full. You keep the files; there is nothing to return.